Qualified Seals and Time Stamps

The concept of e-signature arose from practice. At Ultima RATIO., parties conduct matters online. However, evidence presented this way was relatively easy to challenge. When this happened, handwriting analysis opinions greatly extended the time and increased the costs of proceedings.

Our own e-signature proved to be the perfect solution here.

Documents signed in our system have qualified electronic seals and qualified time stamps. They are also automatically verified by the system. Therefore, companies presenting them in arbitration cases can expect even quicker proceedings. Such documents cannot be forged or altered.

For these reasons, we are keen for parties in online arbitration cases to present contracts signed in our system. To use our e-signature for granting powers of attorney. For witnesses to sign their testimonies with it. Soon, settlements will be concluded online this way before our mediators.

Qualified Signature Less Popular

In contracts signed in our system, parties do not need to include arbitration clauses. However, we would like to encourage companies to do so.

The market already offers the so-called qualified electronic signature, which has even stronger legal effect than the Ultima RATIO e-signature. However, in practice, it is of little use. It is mainly owned by accountants, lawyers and other professionals. In total, about 200,000 Poles have it. The average Kowalski, however, does not see the need to personally go to a specialised company to obtain it.

The situation is different with the Trusted Profile.

Almost 15 million citizens in Poland have it. This constitutes 68% of the working-age population.

They can now use this tool to confirm their details when concluding contracts such as: loans, sales, commissions, work, cooperation, insurance, agency, construction works, management contracts, settlements, and soon leasing contracts. All these contracts can be signed in our system.

The law does not require them to be signed handwrittenly or with a qualified electronic signature.

E-signature within the Safe Company Ultima RATIO programme.

We have strived to make signing contracts as simple as possible.

To do this, a company should purchase a subscription to the online arbitration programme for companies: "Safe Company Ultima RATIO." Then, the entrepreneur sends their client an email with a link to the contract. To sign it, the client must log in to the Trusted Profile. Afterwards, signing the contract is just a click away.

The client's customer does not need to create an account or leave any personal data.

Proceedings Lasting 19 Days

The average duration of arbitration proceedings at Ultima RATIO. is maintained at 19 days. In the Electronic Centre for Arbitration and Mediation, which operates on a subscription basis, cases last about two weeks. According to Article 1212 §1 of the Civil Procedure Code, an arbitration court's award, upon being granted an enforcement clause, has the force of a common court's judgment. Enforcement clauses are granted by appellate courts in closed sessions.

Companies interested in purchasing a subscription to the Safe Company Ultima RATIO programme are invited to contact us.